Steamboat Property Owners Association
Minutes of December 14, 2015 Board Meeting
Members Present: Rich Danter, Tom Dugan, Bill Hibbard, Paul Longsdorf, Gary Pon, Marcia Pryde and Bill Sauter
Members Absent: None
The Meeting was held at Gary Pon’s residence. Bill Hibbard called the meeting to order at 5:40pm.
- Colorado Common Interest Ownership Act (CCIOA)-Based upon the opinion of our attorney Mike Holloran and information from the GIS mapping feature on the County Assessors website, it was acknowledged by the board that it appears our association owns the greenbelts and therefore is subject to CCIOA. Following a discussion of the possibility of deeding the greenbelts to adjacent property owners with restrictions, it was agreed not to pursue this alternative any further. A question was raised regarding whether our insurance policy with State Farm provides coverage to the board if we are subject to CCIOA and not in compliance with applicable provisions. Gary will seek an answer from our agent. Mike Holloran indicated that the estimated legal cost of compliance with CCIOA is very difficult to specify and depending on the ability and willingness of the Association to self-help, the cost would run from $3,000 to $7,000 to bring the Association in compliance with CCIOA, excluding any costs to amend the Declaration, if necessary. While it is not clear that we will need to amend our declaration, we may be able to use portions of documents from other associations subject to CCIOA (e.g. The Moore Barn Village, Greystone, or Sanctuary). The board feels it would be helpful if we could find a law firm that has experience assisting an association(s) in complying with CCIOA. The board would like to know what it would take to ensure that we are in compliance with applicable provisions of CCIOA. It was moved, seconded and unanimously approved that Gary contact another firm(s) that has this experience assisting a client(s) comply with CCIOA and schedule a meeting with the board prior to the annual meeting and possibly have a representative attend the annual meeting next year to provide a report to owners. It was agreed that the costs of complying with CCIOA should be funded by an increase in assessments rather than funding this from current reserves, which may be needed for unforeseen legal expenses. A brief discussion was held regarding the possibility of hiring an association manager, but it was decided that this is not deemed necessary at this time. The board acknowledged that in view of the upcoming holidays, it may be necessary to reschedule the annual meeting later than February 8, 2016.
- Annual Meeting Date and Notice to Owners-The annual meeting is currently scheduled for Monday, February 8, 2016 at 5:30pm at Rex’s in Steamboat. Given that notice of the annual meeting needs to be mailed to owners at least 20 days in advance (by January 19, 2016) and the discussion regarding CCIOA, it may be necessary to move the annual meeting date to later next year. A decision on this matter needs to be made no later than early January. It was suggested that the agenda for the annual meeting include short-term rentals and CCIOA and prior to election of directors. Gary will check the by-laws and covenants regarding the need for a budget report to owners at the annual meeting.
- Compliance with Short Term Rental Restrictions-It was mentioned that the property at 1462 Clubhouse Drive may be conducting short-term rentals following written notification from the board by letter of October 28, 2015. Further research will be done in an effort to ascertain if the property is listed on VRBO or Airbnb prior to taking further action.
Meeting adjourned at 7:10pm.
Gary Pon, Secretary