Steamboat Property Owners Association
Minutes of April 25, 2016 Board Meeting
Members Present: Rich Danter, Tom Dugan, Bill Hibbard, Gary Pon, Marcia Pryde and Bill Sauter
Members Absent: Paul Longsdorf
The Meeting was held at Gary Pon’s residence at 1:00pm.
- Annual Meeting Notice-Following a brief discussion of the 29 page packet to be sent to Owners pertaining to the June 17th annual meeting it was agreed that we would meet at Bill Sauters home at 2 pm on May 19th to stuff envelops for mailing. Gary will amend the cover letter to make it clear that the annual dues are $50.
- Boyd Application for Short-term Rental-A discussion was held on the application for approval of short term rental from Andrew Boyd for 1462 Clubhouse Dr. The board considered the criteria in the May 7, 2015 resolution along with statements and comments from property owners within 500 feet of the applicants’ property. It was noted that according to the application, a Retreatia property owner resides in the other side of this duplex and would presumably manage rentals in the Boyd unit. Following a lengthy discussion, a motion was made and seconded that the application be denied based on several letters from neighboring property owners objecting to short term rentals on the Boyd property. Following discussion, the motion passed by a vote of 6 to 1 with Tom Dougan voting for Paul Longsdorf who is out of town. Bill Hibbard will send a letter to the applicant notifying him of the board decision.
- Website for Association-Gary and Bill Sauter obtained proposals for website services for our association from Association Online, Barker Creative and Steamboat Digital. Bill and Gary felt that the Association Online website was awkward to us and lacked some of the functionality desired for our association. The proposal from Barker Creative was the most expensive and the proprietors had little experience with association websites. Also there was a concern about availability of help if needed from this small developer. The Steamboat Digital proposal was the most comprehensive proposal with more resources available locally. The design fee of $750 includes personalized training so we can control content on the website. Steamboat Digital will also host the website for $25 per month which includes routine maintenance, back-up, removal of viruses, etc. It was acknowledged that we would have a “public area” on the website which provides access to recorded documents (e.g. Declaration and Bylaws), a password protected “owner area” providing access to minutes, financial reports, forms, etc. and a password protected “board area” providing access to owner addresses, legal correspondence, etc. Following discussion, it was moved, seconded and unanimously approved that we accept the proposal from Steamboat Digital. Bill Sauter will contact a couple of title companies to ask about how they meet their information needs from other association websites.
Meeting adjourned at 2:20pm.
Gary Pon, Secretary