Steamboat Property Owners Association
Minutes of June 1, 2015 Board Meeting
Members Present: Tom Dugan, Bill Hibbard, Gary Pon, Marcia Pryde and Bill Sauter
Members Absent: Rich Danter and Paul Longsdorf
The Meeting was held at Gary Pon’s residence. Bill Hibbard called the meeting to order at 3:05 pm.
- Short Term Rentals-A discussion was held regarding a letter from Holly Antoun objecting to the May 12, 2015 letter from Bill Hibbard denying her application for approval of vacation home rental. It was acknowledged by the board that the application did not meet the criteria in the board resolution. Bill Hibbard will send a reply advising the applicant to reapply using the new application form before doing any further short term rentals.
The board reviewed a summary of owners that have submitted vacation home rental applications (copy attached) using the old application form. Those properties with a change of ownership following approval by the board, will be notified that if they want to do short term rentals in the future, they must reapply using the new application adopted with the May 7, 2015 board resolution which was previously mailed to all owners. Gary will follow-up by phone on properties with no change of ownership to verify that ownership has not changed, ascertain if the owner is still doing short term rentals, and if so, request a copy of the City License and advise the owner that their property has been grandfathered subject to a change in ownership in the future and compliance with the association covenants.
- Colorado Common Interest Ownership Act (CIOA)
Mike Holloran has opined that the SPOA is subject to CIOA based upon the common ownership of the greenbelt areas within the Fairway Meadows subdivision. The board could explore giving the greenbelt property to the City or a charitable organization, but it is unknown whether there would be any interest in owning this property which accommodates drainage from adjacent properties. Also, some owners, particularly those with lots adjacent to the greenbelts may not want to see the association lose control of the greenbelts. Gary pointed out that he had a copy of 1974 declaration for the association. Mike Holloran is checking to see if this document has any effect upon the applicability of CIOA. Bill Hibbard cited HB 15-1095 from the 2015 legislative session which provided exemptions to some associations based upon the level of owner assessments. Gary will ask Mike Holloran to provide the board an opinion as to the impact of that statute on the SPOA. Bill Sauter will check the Secretary of State website for SPOA covenants predating CIOA and whether the SPOA ever opted to be covered by CIOA. Gary will check with Heritage Title for SPOA covenants predating CIOA and whether the SPOA ever opted to be covered be covered by CIOA. He will also seek copies of other association covenants, by-laws and regulations developed after CIOA (July 1, 1992) which could provide be useful to the SPOA should it be necessary to conform with provisions of CIOA. These might include Barn Village, Greystone and the Sanctuary.
- SPOA Website
Gary indicated he requested a proposal from David Wittlinger with Website Design Marketing Strategy to develop a website for the SPOA. He was recommended by PostNet. David responded with a quote of $750. In addition we would need to register a domain name at an estimated cost of $12 per year and obtain a host for the site at an estimated cost of $6 per month.
Bill Sauter reported that he obtained a proposal from LDB who developed a website for the Botanic Park. The cost is estimated to be between $600 and $800. They could host it for us for $12 per month and the domain name registration would be $15 per year or $25 for two years.
The board envisions that a website would be used to make copies of documents available to owners (covenants, bylaws, applications, minutes etc.) and perhaps send “do not reply” correspondence to owners (one-way as we don’t have the resources to monitor and reply to owner correspondence). This could include meeting notices, dues assessments, etc.
Following discussion it was decided that we should ask if these vendors have experience developing websites for associations, sample association websites that we can peruse, references, costs for making changes and experience complying with CIOA requirements.
Findings will be shared with the board for review, comment and possible action.
The meeting was adjourned at 4:30pm.
Gary Pon, Secretary