Minutes

Steamboat Property Owners ‘Association

Fairway Meadows Filing No. 1

Minutes of the Annual Meeting of Members

March 5, 2012

Rex’s

3190 South Lincoln Avenue

Steamboat Springs, Colorado

 

1. Roll Call of Members: Board Vice President Ed McLaughlin called the meeting to order at approximately 6:15 PM and announced that a quorum of 64 total votes was present, with 20 votes in attendance and 44 proxies. He mentioned that Andy Weynand has accepted a new position out of town and will no longer be able to participate in our Association.
2. Approval of Minutes: Upon motion duly made and seconded, the minutes of the January 24, 2011 annual meeting were approved by unanimous vote.
3. Association Update:

 

Architectural Committee Report-Don Ihlenfeldt reported that no new construction had come before the committee.

 

Golf Advisory Committee Report-Bill Davis reported that the Rollingstone Ranch Golf Course finished last season in the very good condition. Repairs were made to the bridges, fairways and cart paths while redoing the sand traps has been put on the back burner. The Sheraton General Manager John Curnow has accepted another position and will be missed. No new memberships have been sold. Starwood is looking into a new clubhouse. The Ski Touring Center is unable to offer a special discount to Association members. The Advisory Committee has a meeting scheduled this week.

 

4. Treasurers Report: Treasurer Bill Sauter reviewed his written financial report, noting a starting balance of $36,100.83, income of $4658.32, expenses of $2602.78, for a year-end balance of $38,156.37. Bill reported that one owner is two years delinquent and one owner is one year delinquent in the payment of dues. The Association continues to place liens on seriously past due properties.
5. Dues: Current annual dues are $25 per single family home and $50 per duplex. No change was proposed for 2012 dues and notices will be mailed out this month.
6. Board of Directors Election: Vice President Ed McLaughlin noted that we have 4 openings on the Board. The three members whose terms expire this year, Tom Dougan, Rich Danter and Bill Sauter are all willing to serve another term. Paul Longsdorf offered to fill the fourth opening on the Board. There were no nominations from the floor. Upon motion duly made and seconded, the four members noted were approved by unanimous vote.
7. Other Business:

 

Cluster Boxes: A suggestion was made that the Association provide for snow removal adjacent to the postal cluster boxes as is reportedly done by some other Associations in the area. It appears that this responsibility may fall upon a small number of homeowners who receive their mail via the cluster boxes regularly. Bill Sauter indicated that there are 8 postal cluster boxes dispersed within Fairway Meadows Filing 1 and that he obtained a quote from one contractor of $60 per snow event. Based upon 40 snow days last season this would amount to an annual cost of $2400. A show of hands from the floor suggested very little support for the suggestion. Vice President Ed McLaughlin welcomed input from the floor on this suggestion and indicated that the Board would discuss the suggestion.

City Water System: A member suggested that owners might be alert for a humming sound coming from the vicinity of their water meter as this could be indicative of a malfunction of the pressure reducing valve on the water main which reduces the pressure from the high pressure of the water supply to the relatively lower pressure of the house. If an owner detects such a humming sound it was suggested that they contact their neighbor(s) to ascertain if they are having any problem with their water system as apparently the original water system for Fairway Meadow homes utilized a Y-connection from the main in order to route water to two adjacent homes.

Roundabout: A suggestion was made that the Association explore the possibility of getting the City to install a roundabout at the intersection of Mt Werner Road and Steamboat Blvd. to help alleviate congestion and traffic flow. A show of hands from the floor indicated widespread support for the suggestion. Vice President Ed McLaughlin indicated that he would explore this suggestion with the City and report back to the Association Board.

Road Signage: A suggestion was made that the City be requested to post some type of warning sign in the vicinity of Steamboat Blvd. and Central Park Drive to alert drivers of the hazard of making a right turn from Steamboat Blvd. onto Central Park Drive during the winter when the streets are often icy. Vice President Ed McLaughlin indicated that he would include this matter with his inquiry regarding a roundabout.

 

8. Adjournment: Upon motion made and duly seconded, the meeting was adjourned at approximately 7:00 PM.

 

Respectfully submitted,

Gary Pon, Secretary

 

 

 

 

Steamboat Property Owners’ Association

Fairway Meadows Filing No. 1

 

Minutes of the Annual Meeting of Members

January 24, 2011

 

The Ore House

1465 Pine Grove Road

Steamboat Springs, Colorado

 

1. Roll Call of Members: Board President Andy Weynand called the meeting to order at approximately 6:00 PM and announced that a quorum of 62 total votes was present, with 17 votes in attendance and 41 proxies. The following board members were introduced:
   1. Rich Danter
   2. Tom Dugan
   3. Bill Sauter

 

1. Approval of Minutes: Upon motion duly made and seconded, the minutes of the March 8, 2010 annual meeting were approved by unanimous vote.

 

1. Association Update: President Weynand reported on the following topics:

Trailers at Homes The topic of trailers left in driveways was addressed in the spring of 2010 and there has been no incident or complaints since.

Vacation Home Rentals One additional VHR application was completed by a new homeowner. Initially there was neighbourhood opposition but after the City approved the application there have been little activity and no complaints.

Ridge Townhome Deck Construction Issue In 2010 the Board discussed a new deck installation with two Ridge Townhome owners. There was concern that the deck infringed on another owner’s property. The Board referred the issue to the City building department.

 

1. Treasurer’s Report: Treasurer Bill Sauter reviewed his written financial report, noting a starting balance of $34,180.70, income of $4,675.51, expenses of $2,755.38, for a 2010 YE balance of $36,100.83. Bill also reported that one owner remains two years delinquent in the payment of dues and that four additional owners have not made payment for their 2010 dues. The association continues to place liens on seriously past due properties.       He stated that this has been an effective method of collection for when the property sells but otherwise past due owners are remaining past due. He continues to send reminder letters to the delinquent owners.

 

1. Dues: President Weynand stated that current annual dues were $25 per single family home and $50 per duplex. After a motion was made and duly seconded, the current dues structure was continued for 2011. The motion carried unanimously and dues invoices will be mailed in March.

 

1. Board of Directors Election: President Weynand noted that there were two vacancies on the Board. Both Andy Weynand and Vice President Ed McLaughlin have expressed a willingness to continue to service. There were no other nominations from the floor. A motion was made, duly seconded, and approved re-electing Mr. Weynand and Mr. McLaughlin to the Board. Mr. Weynand stated that Scott Borden had resigned from the Board and his term expiring in 2012 would be filled by Board appointment. Two owners expressed an interest in serving and one would be selected at the following Board meeting.

 

The Board of Directors and their terms are as follows:

 

Andy Weynand, President                             2014

Ed McLaughlin, VP and Secretary:                 2014

Bill Sauter, Treasurer                                      2012

Gary Pon                                                        2013

Tom Dougan                                                   2013

Rich Danter, Ridge III Townhomes                2012

To be filled by BOD appointment                 2012

 

1. Other Business:
   1. Golf Course: Bill Davis reported as a member of the golf committee on the progress of selling new memberships. He stated that a few did sell but that considerably more need to sell to fund the needed clubhouse remodel. He also noted that there was an elk herd of 50 living on the 2 and 3^rd fairways. Mr. Weynand asked if it was possible for Association members to purchase ski touring center passes for a discount since Sanctuary members are given this opportunity. Mr. Davis stated that he would inquire about the possibility of discounted season passes.
   2. Landscaping Improvements into Common Area:

An owner expressed concern that there was a newer home completed recently that they thought had made landscaping improvements that encroached into the Association common area. After much discussion, it was decided that the Board would take the matter up and send letters to owners bordering the common area.

8. Adjournment: Upon motion made and duly seconded, the meeting was adjourned at approximately 6:45 PM.