DRAFT PENDING APPROVAL AT 2018 ANNUAL MEETING
Steamboat Property Owners Association
Fairway Meadows Filing No. 1
April, 3, 2017
The Ore House
Steamboat Springs, Colorado
- Confirmation of Quorum: President Bill Hibbard called the meeting to order at approximately 6:00PM noting that we had a quorum with 60 Owners out of 168 residential units present or represented by proxy.
- Approval of Minutes from June 17, 2016 Homeowners Meeting: Upon motion duly made and seconded, the minutes of the June 17, 2016 annual meeting were approved by unanimous vote.
- President’s Remarks: Bill Hibbard reported the board had reviewed and resolved a number of complaints regarding violations of our covenants over the past year and that no complaints are currently outstanding. Most of the complaints pertained to short-term rentals, trash receptacles, or trailers parked in Owners driveways. The reasonable governance procedures adopted by the board last year require that Owner complaints be submitted to the board in writing. There were 16 home sales in our subdivision during 2016. The board has recently received applications from two Owners for approval to do short-term rentals. Owners are encouraged to sign up to receive information by email rather than through the U.S. mail.
- Financial Report: Bill Hibbard reviewed a copy of the 2016 financial statement and 2017 budget pointing out that the board held the annual assessment for 2016 at $50 per unit to replenish our reserve balance. The board will review 2017 expenses and the annual assessment needed for 2018 later in this year.
- Notice and Location of Meetings: Bill Hibbard pointed out that board meetings are currently being held in the Owners lounge at the Steamboat Grand and that these meetings are open SPOA Owners. Notice of meetings is posted on the association website, emailed to Owners and posted on the corner of Steamboat Blvd. and Clubhouse. The board will be meeting on Thursday, April 6th at 4pm to consider an application for short-term rentals.
- Process for Enforcement of Covenants: As provided in our reasonable governance procedures, the board will follow-up and investigate all written complaints from Owners. Owners are encouraged to help the board with enforcement of the covenants as the board does not have the resources to do this by itself. For example, when there are a number of vehicles parked in a driveway over a period of time, it may be suspected that an Owner is doing short-term rentals without written approval from the board. Similarly, Owners are in a better position than the board to notice when a trailer has been parked in a driveway for an extended period of time.
- Other Business:
Golf Course Report-Bill Davis reported that the rates and fees for the Rollingstone golf course will remain the same for 2017. The new owner, Vistana has started a major construction project at the Sheraton which entails converting all units to interval ownership. While the new owners have shown a great deal of interest in the golf course club house, it is not anticipated that anything will happen prior to 2019 or 2020. The capital fund for the golf course has a balance of about $2 million dollars of which $640 thousand is earmarked for a new clubhouse. The 1984 agreement requires that the owner match the members’ contribution. The clubhouse foundation has been found to be in good condition. Except for some damage from Elk on the 12th fairway, the golf course appears to be in very good condition. Bill will follow-up on comments regarding ant hills on the first and fourth tee boxes.
Architectural Control Committee-Marcia Pryde indicated that the committee had nothing to report.
Speed on Clubhouse Drive– An owner asked if something could be done about vehicles driving too fast on Clubhouse and that the speed limit hasn’t changed in 30 years in spite of a great deal of growth in traffic. Bill Hibbard indicated that he had approached the City in the past and was told that they would check this periodically with the mobile speed monitor. The Owner felt the speed limit should be lowered from 30 to perhaps 25 miles per hour. Bill indicated that he would contact the police department again.
- Adjournment: There being no further business it was moved, seconded and unanimously approved that the meeting be adjourned at approximately 6:45PM.
Gary Pon, Secretary