Annual Meeting Minutes – 6/17/16

Steamboat Property Owners Association

Fairway Meadows Filing No. 1

June, 17 2016

The Ore House

Steamboat Springs, Colorado

 

1. Confirmation of Quorum: President Bill Hibbard called the meeting to order at approximately 6:00PM noting that we had a quorum with 63 out of 164 owners present or represented by proxy.
2. Approval of Minutes from February 2, 2015 Homeowners Meeting: Upon motion duly made and seconded, the minutes of the February 2, 2015 annual meeting were approved by unanimous vote.
3. President’s Remarks: Bill Hibbard reported the board has had a busy year with a considerable amount of time consumed with the Colorado Common Interest Ownership Act (CCIOA). Legal counsel recommended several changes to our bylaws and declaration which were included in the material mailed to owners along with some new policies pertaining to responsible governance policies adding that a vote of fifty one (51%) percent of all owners is required to adopt changes to the declaration. Owners present may sign up to comment on any topic. There has been significant turnover in our subdivision recently and the board has received a lot of complaints pertaining to short term (less than 30 day) rentals which are prohibited unless approved in writing by the board. Based upon the recommendation of counsel the board developed criteria for short term rentals mailed to owners in May of 2015. The board has developed a website for the association (steamboatpropertyoa.org) with segments for public access, owner access and board access. The owner and board segments are password protected. Owners can sign up to receive information by email rather than through the U.S. mail. The board increased the annual assessment for 2016 to $50 per unit to replenish our reserve balance and the board consensus is that this will only be applicable for one year. Bill indicated that Andy Weynand has expressed opposition to the dues increase. A straw poll indicated no objections from owners present to the increased assessment. We will be sending 2016 dues notices and a ballot to all Owners in the near future asking that they vote on the proposed resolution and amendments to the declaration.
4. Financial Report: Bill Sauter reviewed a copy of the 2015 financial statement and 2016 budget pointing out that even with the 2016 dues increase it is projected that the year-end balance for 2016 will be less than the 2015 year-end balance.
5. Colorado Common Interest Ownership Act (CCIOA): Bill Hibbard shared Andy Weynands comments opposing the proposed change to the declaration lowering the voting requirement from 67% approval to 51% approval. Bill pointed out that the declaration currently requires approval by at least 67% of the owners who vote in person or by proxy at a meeting called for this purpose, adding that the 51% requirement proposed by the board represents a higher standard as it would require approval by 51% of all owners which would amount to about 84 owners as opposed to as few as 17 owners (a meeting quorum requires at least 10% of owners in person or represented by proxy). Bill asked for comments pertaining to CCIOA from owners. Bob Stevenson expressed his support for requiring 51% of all owners for amending the declaration and mentioned that posting of meeting notice could be accomplished through the use of a registered office. Bob also expressed support for the CCIOA provision that a special meeting can be held by a request from 20% of members.
6. Short term (less than 30 days) rentals: Bill Hibbard shared comments submitted from Andy Weynand in support of short-term rentals and expressing the view that the City VHR process works well and should be our model. Bill Hibbard indicated that the City process amounts to a “rubber stamp” resulting in approval of every application submitted. The SPOA board process allows neighbors to comment on an application for short-term rental. A request from the floor was made to do a “straw poll”. Bill Hibbard then asked for voice vote from owners present which indicated an overwhelming opposition to short-term rentals. Several owners present signed up to make comments about short-term rentals and one owner asked the board to consider revoking the grandfather provision pertaining to short-term rentals.
7. Board of Directors Election: Bill Hibbard indicated that the terms for Gary Pon and Tom Dougan have expired and both members have expressed an interest in remaining on the board. Andy Weynand has also expressed interest in serving on the board. Bill shared information from a resume submitted by Andy Weynand. There being no additional nominations from the floor, Owners were asked to write two names on the blank ballot(s) they were given when they checked in for the meeting. A tally of the ballots revealed that Gary Pon and Tom Dougan were reelected.
8. Other Business: Bill Davis gave a golf course report indicating that the Sheraton Hotel which includes the Rollingstone Ranch Golf course was recently purchased by Vistana/ILG. The new owner plans to convert the hotel to interval ownership. The 1984 Agreement will remain in effect and no changes are anticipated for the golf course this year. Candi Garrison gave an Architectural Control Committee report indicating that requests for review have been increasing and mentioned that we used to have a $200 fee associated with requests for approval of improvements to owners’ lots. Owners are requested to let the board know if they see improvements being made in their neighborhood. An owner suggested that the board consider a fee to cover expense associated with architectural control committee review A request was made that the board send owner’s a reminder about trash containers and parking of recreational vehicles in driveways for extended periods.
9. Adjournment: There being no further business it was moved, seconded and unanimously approved that the meeting be adjourned at approximately 7:40PM.

Respectfully submitted,

Gary Pon, Secretary