Minutes

Steamboat Property Owners Association

Minutes of April 27, 2017 Board Meeting

Board Members Present: Rich Danter by proxy, Tom Dugan, Bill Hibbard, Paul Longsdorf by proxy, Gary Pon, Marcia Pryde, and Bill Sauter;

Owner Nathan Halprin was present by telecom.

Bill Hibbard called the meeting to order at 1400 Delta Queen Ct. at approximately 4pm.

1. Application for STR for 1209 Memphis Belle Ct.  Mr. Halprin made comments to the board regarding his intentions with short-term rentals emphasizing that the property would only be rented by family and close friends and for only part of the year. Mr. Halprin was advised that the board had received comments from 13 Owners objecting to approval of the application. Mr. Halprin suggested if his application is denied the board give consideration to prohibiting all short-term rentals. After a lengthy discussion, a motion was made that the application be approved subject to the Owner agreeing not to advertise the property, rental would only be to family and close friends, and total rentals would not exceed 30 percent of the year. There being no second, the motion failed. It was then moved and seconded that the application be denied. Following a brief discussion and a vote by secret ballot the motion for denial passed by a vote of 6 to 1.

2. Approval of Minutes-Minutes from the February 28^th, April 3^rd, & April 6^th board meetings were approved. Copies will be posted on the SPOA website along with a draft copy of the minutes of the April 3^rd Annual Meeting.

3. Adjournment-It was moved, seconded and unanimously approved that the meeting be adjourned at approximately 4:48pm.

Respectfully Submitted,

Gary Pon, Board Secretary

Steamboat Property Owners Association

Minutes of April 6, 2017 Board Meeting

Present: Rich Danter, Tom Dugan, Bill Hibbard per telecom, Paul Longsdorf, Gary Pon, Marcia Pryde, and Bill Sauter; Guests: Tara & John Yohannan, Tom & Jeanne Whiddon, Mark Edelfelt, Mark Stine, and Ryan Van Ness.

Marcia Pryde called the meeting to order at the Steamboat Grand at approximately 4pm.

1. Approval of Minutes-Postponed until minutes are completed.
2. Guest Comments–

Mark Stine indicated he was attending this meeting on behalf of Barry Wallach who is the trustee for the Owner of 1190 Memphis Belle Ct. to express opposition to the application for short-term rental (STR) by Nathan Halprin at 1210 Memphis Belle Ct. Marcia informed Mr. Stine that board consideration of the Halprin application will be scheduled at a future date and Mr. Wallach will be notified when a date is scheduled.

Ryan Van Ness, Owner of 1615-17 Cornice Ct., indicated that he attended this meeting to hear the discussion on short-term rental as he is considering applying for approval of short- term rental at 1617 Cornice Ct.

Tom Whiddon and Mark Edelfelt attended the meeting to support the Yohannans application for STR.

3. Yohannan Application for STR-Tara Yohannan indicated they have lived in Steamboat for 16 years and owned the duplex at 1330 Mark Twain Ct. for 3 years. Having managed long-term rental properties in the area, they have experience as landlords. They purchased 1332 Mark Twain Ct. with the thought that their parents would move in, but when this didn’t materialize, they decided to apply for STR to help defray the expense of owning the property. Tara indicated that since they live in one side of the duplex they will be very diligent about managing the other side if approved for STR. Tara mentioned that Owners of property adjacent to their property wrote letters in support of STR at 1332 Mark Twain Ct. A board member pointed out that the board had received numerous written and verbal comments from Owners on the application. Specifically, 8 “yes” or “qualified yes” and 10 “no” comments about the application. John estimated the rental side would be occupied about 100 days per year. A lengthy discussion ensued. It was moved and seconded that the application for STR be approved subject to the following conditions:
4. The unit will not be rented while the Yohannans are out of town.
5. Only two cars will be allowed during a rental.
6. There will not be an outdoor hot tub.
7. If the SPOA board receives any more than two complaints of violation of the covenants, the board may revoke this approval for STR.
8. This conditional approval for STR will be revoked if the Yohannans move from the adjacent unit or sell either side of the duplex.

Upon a vote by secret ballot, the motion was approved by a vote of 4 to 3.

4. Adjournment-It was moved, seconded and unanimously approved that the meeting be adjourned at approximately 5:10pm.

Respectfully Submitted,

Gary Pon, Board Secretary

DRAFT PENDING APPROVAL AT 2018 ANNUAL MEETING

Steamboat Property Owners Association

Fairway Meadows Filing No. 1

April, 3, 2017

The Ore House

Steamboat Springs, Colorado

1. Confirmation of Quorum: President Bill Hibbard called the meeting to order at approximately 6:00PM noting that we had a quorum with 60 Owners out of 168 residential units present or represented by proxy.
2. Approval of Minutes from June 17, 2016 Homeowners Meeting: Upon motion duly made and seconded, the minutes of the June 17, 2016 annual meeting were approved by unanimous vote.
3. President’s Remarks: Bill Hibbard reported the board had reviewed and resolved a number of complaints regarding violations of our covenants over the past year and that no complaints are currently outstanding. Most of the complaints pertained to short-term rentals, trash receptacles, or trailers parked in Owners driveways. The reasonable governance procedures adopted by the board last year require that Owner complaints be submitted to the board in writing. There were 16 home sales in our subdivision during 2016. The board has recently received applications from two Owners for approval to do short-term rentals. Owners are encouraged to sign up to receive information by email rather than through the U.S. mail.
4. Financial Report: Bill Hibbard reviewed a copy of the 2016 financial statement and 2017 budget pointing out that the board held the annual assessment for 2016 at $50 per unit to replenish our reserve balance. The board will review 2017 expenses and the annual assessment needed for 2018 later in this year.
5. Notice and Location of Meetings: Bill Hibbard pointed out that board meetings are currently being held in the Owners lounge at the Steamboat Grand and that these meetings are open SPOA Owners. Notice of meetings is posted on the association website, emailed to Owners and posted on the corner of Steamboat Blvd. and Clubhouse. The board will be meeting on Thursday, April 6^th at 4pm to consider an application for short-term rentals.
6. Process for Enforcement of Covenants: As provided in our reasonable governance procedures, the board will follow-up and investigate all written complaints from Owners. Owners are encouraged to help the board with enforcement of the covenants as the board does not have the resources to do this by itself. For example, when there are a number of vehicles parked in a driveway over a period of time, it may be suspected that an Owner is doing short-term rentals without written approval from the board. Similarly, Owners are in a better position than the board to notice when a trailer has been parked in a driveway for an extended period of time.
7. Other Business:

Golf Course Report-Bill Davis reported that the rates and fees for the Rollingstone golf course will remain the same for 2017. The new owner, Vistana has started a major construction project at the Sheraton which entails converting all units to interval ownership. While the new owners have shown a great deal of interest in the golf course club house, it is not anticipated that anything will happen prior to 2019 or 2020. The capital fund for the golf course has a balance of about $2 million dollars of which $640 thousand is earmarked for a new clubhouse. The 1984 agreement requires that the owner match the members’ contribution. The clubhouse foundation has been found to be in good condition. Except for some damage from Elk on the 12^th fairway, the golf course appears to be in very good condition. Bill will follow-up on comments regarding ant hills on the first and fourth tee boxes.

Architectural Control Committee-Marcia Pryde indicated that the committee had nothing to report.

Speed on Clubhouse Drive– An owner asked if something could be done about vehicles driving too fast on Clubhouse and that the speed limit hasn’t changed in 30 years in spite of a great deal of growth in traffic. Bill Hibbard indicated that he had approached the City in the past and was told that they would check this periodically with the mobile speed monitor. The Owner felt the speed limit should be lowered from 30 to perhaps 25 miles per hour. Bill indicated that he would contact the police department again.

8. Adjournment: There being no further business it was moved, seconded and unanimously approved that the meeting be adjourned at approximately 6:45PM.

Respectfully submitted,

Gary Pon, Secretary

Steamboat Property Owners Association

Minutes of February 28, 2017 Board Meeting

Present: Rich Danter, Tom Dugan, Bill Hibbard, Paul Longsdorf, Gary Pon, Marcia Pryde, Bill Sauter, and Owner guest, Pam Gresty.

Bill Hibbard called the meeting to order at the Steamboat Grand Owners Lounge, at approximately 4:45pm.

Approval of Minutes-The minutes of the August 9, 2016 board meeting were unanimously approved.

1. Date, location, time of 2017 Annual Owners Meeting-Following a brief discussion, it was decided that the 2017 Annual Meeting will be held on Monday, April 3, 2017 at the Ore House beginning at 5:30pm. A notice, agenda, proxy and dues statement will be prepared for mailing to all Owners.
2. General Assessment for 2017-Bill Sauter distributed and reviewed a financial statement for 2016 and proposed budget for 2017. Following discussion, it was moved, seconded and unanimously approved that the budget be adopted and that the 2017 dues remain at $50 per single family residence and $100 per duplex.
3. Board Member Terms-The terms for Bill Hibbard and Paul Longsdorf expire this year. Both members expressed a willingness to serve another term. This will be mentioned in the President’s letter to Owners along with a request for any Owner interested in serving on the board to notify the President.
4. Signing of Resolutions-A copy of the signature page of the recently adopted resolution enacting responsible governance policies was circulated for board members signatures. A copy will be maintained with the official association records.
5. New Business-It was agreed that future board meetings will be held at the Steamboat Grand Owners Conference room with the Steamboat library as a back-up meeting place. We will convene at 4pm on Tuesday, March 14th at the Sauter’s residence to stuff envelopes for the annual meeting mailing. A brief discussion was held concerning enforcement of association covenants. It was noted that the association governance policies require that all complaints must be submitted to the board in writing after which time the board may determine enforcement action on a case by case basis as provided in paragraph G of the governance policies. A brief discussion was held pertaining to Owner education followed by general agreement that this is being done through Owner communication related to the annual meetings.
6. Adjournment-There being no further business the meeting was adjourned at approximately 5:45pm.

Respectfully submitted,

Gary Pon, Board Secretary

Steamboat Property Owners Association

Minutes of August 9, 2016 Board Meeting

Members Present: Tom Dugan, Bill Hibbard, Gary Pon, Marcia Pryde and Bill Sauter

Members Absent: Paul Longsdorf, Rich Danter

The Meeting was held at Gary Pon’s residence at 4:00pm.

1. Approval of June 17^th Annual Meeting & Board Meeting Minutes-It was moved, seconded and unanimously agreed that these minutes be approved as written. Copies will be posted on the association website.
2. CCIOA Resolution-There were no written comments received from owners since the annual meeting. It was moved, seconded and unanimously approved that the CCIOA resolution be adopted without changes as mailed to all owners for the annual meeting. A copy of this resolution will be posted on the association website.
3. Proposed changes to Bylaws & Declaration–Gary pointed out that since our declaration does not require that we provide notice of changes to the bylaws or declaration to mortgagees, we are not required by 38-33.3-217 CRS to do so. Following a brief discussion it was moved, seconded and unanimously approved that we adopt the proposed changes to the bylaws and declaration, respectively.
4. Mail Ballot-Following discussion it was agreed that we would revise the ballot to seek a single vote on all three revisions to the Declaration. It was then agreed that we will send the ballot with a revised cover letter to all owners along with the 2016 dues notice and seek a reply within 30 days of the mailing. The mailing will also include a reminder to owners regarding short term rentals, construction, trash receptacles and parking of RV’s in driveways
5. Date for stuffing Dues & Ballot mailing to Owners-It was agreed that we will meet at Bill Sauter’s house at 4pm on August 22^nd to stuff envelops for mailing to owners.
6. Architectural Control Committee-Following a discussion of the architectural control committee and in keeping with the applicable provisions in the Declaration, it was agreed that if the Committee determines an application will require a review by an architect, a fee should be charged to defray the cost of such review. The board did not feel that we should charge an applicant when no cost is incurred by the association. The board also discussed having a board member as a liaison with the committee and Marcia Pryde volunteered to do this.
7. Complaint regarding Firepit on Owners Lot (Article II, Paragraph 3 of Declaration)-Gary shared a couple of photos of a fire pit on Lot 73B owned by the Moore’s. The fire pit is a metal container with a screen on top to help arrest sparks from the container. The owner indicated that a representative from the City Fire Department had looked at the device and indicated its approval. Following a brief discussion the board decided not to take any action. Gary will notify the complainant.
8. Short term rentals-following discussion it was agreed that no action needed to be taken with the “grandfathered approvals” for short term rental. A board member indicated that the Boyd property located at 1462 Clubhouse Dr. is listed on VRBO and that it may be used for short-term rentals. Recognizing that it is difficult to determine if an owner is in violation as well as how to prove it, it was decided that we will write a letter to the City under the Freedom of Information Act requesting a list of properties within Fairway Meadows, Filing Number 1, that have been approved by the City for short-term rental and of those properties, who has been paying sales tax and how much.
9. Letter to Owners re dues notice, ballot, –The letter to Owners will be shortened and revised to provide a strong emphasis on the ballot and dues assessment. Other items will be included in the mailing as addendums and posted on the website.
10. Golf Course Agreement-Following a brief discussion about where to put the agreement on the association website it was decided that we will not do this as the board is not the proper source for answering questions about the agreement.

There being no further business, the meeting was adjourned at 5pm.

Respectfully submitted,

Gary Pon, Secretary

Steamboat Property Owners Association

Minutes of June 17, 2016 Board Meeting

Members Present: Bill Hibbard Rich Danter, Tom Dugan, Paul Longsdorf, Gary Pon, Marcia Pryde and Bill Sauter

Members Absent: None

The Meeting was held at the Ore House at 8 pm.

It was mutually agreed that all board members would continue to hold their current positions. The next board meeting will be held at 5:15pm on July 25^th at Gary Pons residence. The agenda will include a review of owner comments pertaining to the CCIOA resolution, consideration of a fee for Architectural Control reviews, proposed changes to the bylaws and declaration, the mail ballot, a notice to owners regarding trash containers and parking of RV vehicles in owners’ driveways, Mortgagee notice requirements and a long-term strategy regarding short-term rentals including the possibility of prohibiting in the pending resolution.

The meeting was adjourned at approximately 8:20pm.

Respectfully submitted,

Gary Pon, Secretary